Recruiter metrics worth keeping yourself.
Your agency’s system tracks your desk, and your access ends the day you leave. Keep your own running count of the numbers that show how you work, with no candidate or client names, and you’ll have them for every review and every job search.
Julie, Founder, Clicking Nook. Updated November 2026.
What to track
On an agency desk
These metrics work for in-house and agency recruiting. On a desk, Hires means Placements and Open reqs means Job orders. In Unhumble you can rename both, and add Fees billed as your own metric if your agency is fine with you keeping it.
Start with these 5
Outreach sent Daily
Top-of-funnel activity for sourcing. Checked weekly against replies to see if your messaging is landing.
Candidate screens Daily
Screens turn names into real candidates. Compared across recruiters and against open reqs.
Submittals Weekly
Candidates you send to hiring managers. Compared with interviews scheduled to see how many of your submittals get a yes.
Interviews scheduled Weekly
Proof hiring managers liked what you sent. Reviewed weekly as the main pipeline health check.
Hires Weekly
The outcome everything else feeds. Rolled up monthly and quarterly against hiring targets.
Add these when you’re ready
Replies received Daily
Shows whether your outreach is worth answering. Divided by outreach sent to get your response rate.
Offers extended Weekly
The step right before a hire. Compared to hires to track offer acceptance.
Hiring manager meetings Weekly
Intake and calibration calls that make every search faster. Looked at when a search stalls or a hiring manager is unhappy.
Open reqs worked Weekly
Your workload in one number. Used to balance loads across the team.
Your first 90 days on the desk
Days 1 to 30
Fill the top
Low outreach early means empty interview slates later, so count every message and every reply from day 1.
Watch: Outreach sent, Replies received, Candidate screens
By day 30, you know your reply rate.
Days 31 to 60
Get candidates in front of clients
Your submittals show you can find people worth a hiring manager’s time. Intake calls make every search after them faster.
Watch: Submittals, Interviews scheduled, Hiring manager meetings
By day 60, you know how many submittals it takes to get an interview.
Days 61 to 90
Close
On many desks the first placement takes longer than 90 days. If yours does, the numbers above it still show the work.
Watch: Offers extended, Hires, Open reqs worked
By day 90, you can show your funnel, top to bottom, in one line.
Day 90, written down
A Recruiter, 90 days into a new desk.
Outreach sent
1,626
Replies received
313
Candidate screens
186
Submittals
38
Interviews scheduled
20
Offers extended
6
Hires
3
In my first 90 days I sent 1,626 outreach messages and got 313 replies, a 19% reply rate. I screened 186 candidates and submitted 38. 20 of those reached interview, 6 got offers and 3 became hires.
19% = 313 replies ÷ 1,626 messages
Example. Sample numbers.
What to leave out
- Candidate names, resumes and contact details.
- Client names and the details of a job order.
- Your agency’s candidate database and client list. Those belong to the agency, so keep counts and never copy them.
- Fees and splits, if your agency treats them as confidential.
Anything else your employer would call confidential stays out too. Your employment agreement and handbook have the final word.
Start today
- Open a note on your personal phone, never a work phone.
- Write down the 5 numbers above and tally them at the end of each day.
- On Friday, add one line about your best win. No candidate or client names.
Or pick Recruiting in Unhumble and these metrics are ready to tap.
Logging stays free. A pass opens every total, more bullets and your Review Report.
Keep reading
Bring the receipts.
Unhumble is on the App Store for iPhone. Put it on your personal phone and start logging today.
Questions: support@clickingnook.com